The Role of Copiers in a Post-Pandemic Work Environment

The COVID-19 outbreak has changed how businesses work, making it more common for people to work from home. The role of office technology, especially copiers and printers, has changed as businesses continue to adjust to this new environment. Now, these devices are seen less as office tools and more as essential tools for staying productive in a hybrid and remote work setting.

Before the pandemic, printers and copiers were usually in the same place in an office. They were mostly used to make hard copies of papers, print reports, and sometimes scan documents into digital formats. But since the end of the pandemic, this has had to change.

Getting used to the new normal

In a hybrid work setting, where people work from home and the office, it’s very important to have printing solutions that are both flexible and easy to use. Modern copiers and printers now have features that allow for remote access and document control in the cloud. With these features, employees can print or scan documents from anywhere using their laptops or mobile devices. This means that the office can reach workers at home.

Security comes first

As work moves outside of the standard office, it becomes more important to keep sensitive information safe. Modern copiers and printers have advanced security features like user authentication, safe print release, and encryption. No matter where an employee works, these features make sure that private information stays safe.

Sustainability and keeping an eye on costs

Since more people are working from home, there is a lot less copying that doesn’t need to be done. This makes the workplace greener. At the same time, it has shown how important cost-effective print control is. Modern copiers and printers have features like automatic duplexing, toner efficiency, and detailed usage logs that make it easier for businesses to keep track of and control their printing costs.

Changes in digital technology

Lastly, the pandemic has sped up the process of going digital for many companies. With features like high-speed scanning, Optical Character Recognition (OCR), and integration with cloud storage platforms, copiers and printers now play a key part in this change. With these features, businesses can digitize their document processes and make it easy for remote teams to share and work together.

In conclusion, the work setting after the pandemic has made copiers and printers do more than they used to. As businesses continue to adapt to hybrid and remote work models, the need for printing options that are flexible, secure, and efficient will continue to grow. Businesses that want to do well in the new normal will need to know how to use current copiers and printers to their full potential.

If you would like to chat about your copier leases in a post-pandemic environment, Pahoda is here to help your team get the best technology which emphasizes data security so you can get the best of both worlds.