Wireless Card vs. Wired Connection: What’s the Best Way to Print Wirelessly?

The Problem: “I Just Want to Print Wirelessly!”

Many business owners think that to print wirelessly, they need a wireless card installed in their copier. But that’s not always the case. If your copier is connected to your office network, you can still print wirelessly—even if the copier itself isn’t wireless.

Understanding the difference between installing a wireless card in the copier and connecting the copier to a router can save you time, money, and frustration. Let’s break it down.

At Pahoda Copiers & Printers, we keep things simple and we help business owners get the best technology for their office.

The Guide: Two Ways to Print Wirelessly

Option 1: Installing a Wireless Card in the Copier

A wireless card allows the copier to connect directly to your Wi-Fi network, just like a laptop or smartphone.

Best for:

• Offices without an easy way to run cables to the copier.
• Businesses that move their copier frequently.
• Temporary office setups or locations where running cables is impractical.

Downsides:

• Wireless networks can be less stable than wired connections.
• Wi-Fi printing can be slower than wired printing.
• More expensive since wireless cards are an add-on purchase.
• Security risks: Wireless networks can be easier targets for cyber threats.

Option 2: Connecting the Copier to a Router via Ethernet

A wired connection means your copier is plugged directly into your network router with an Ethernet cable. From there, any device connected to the Wi-Fi can print to the copier.

Best for:

• Businesses that want a faster and more stable connection.
• Offices that already have an Ethernet port near the copier.
• Companies that prioritize security and reliability.

Downsides:

• Requires an Ethernet cable running from the copier to the router.
• Not ideal for offices where the copier moves frequently.

The Plan: Which One Is Right for You?

If you’re not sure which setup works best for your business, consider these factors:

A Wireless Card is Right for You If:

✅ Your copier is in a location where running an Ethernet cable is not possible. (Far away from the router or a port)

✅ You need flexibility to move the copier in the office easily.

✅ Your office space is temporary or you frequently change setups.

✅ Your Wi-Fi network is strong and stable.

A Wired Connection is Right for You If:

✅ You want the most reliable and fastest printing experience.

✅ Your copier is stationary and close to an Ethernet port.

✅ Security is a concern and you want a more protected connection.

✅ Your business prints large volumes and you don’t want network interruptions.

The Success: Print Wirelessly Without the Guesswork

The good news? No matter which option you choose, you can still print wirelessly!

If you’re unsure whether a wireless card or a wired connection is best for your copier, our team can help assess your setup and recommend the right solution for your needs.

Need help setting up wireless printing? Contact us today to get your copier connected the right way!